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4. Create and edit project documents

 Create and edit project documents
=================================

Updated 2 days ago · 4 min read

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Add supporting documents to your project page to help your community access all the right information they need to provide informed feedback.

To create new documents:
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1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu, under **Content**, click **Documents**. This shows all the documents that already exist for this project.
4. Click on the **+** icon located on the right hand side of the screen.
5. You can drag and drop one or more documents, or click to browse.
6. Once you've selected the documents, click **Upload documents**.

![The document upload panel, showing the area to drag and drop files or browse for them.](https://engage.knowledge.civ.io/storage/aM9sWbumXD74VCfBWxzL9jwUWuX7LOO3aymY2pH7.png)

#### Upload limits

You can upload up to **10 documents at a time**. Each file must be **20 MB or smaller** by default: an administrator can raise this to as much as 60 MB under **Settings**, **Document upload settings**.

Accepted file types are doc, docx, pdf, txt, xls, xlsx, csv, jpeg, jpg, jpe, png, svg and gif.

To add the new documents to your project
----------------------------------------

*Creating pages does not automatically add them to your published project. You need to make sure you've added a Pages content block in your main project overview.*

To add the newly created document to your published project:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. On the project page, click the **Edit** tab.
4. Scroll to the bottom of the page, and click **Add block**.
5. From the dropdown, select **Documents**.
6. An **Add Documents** block will appear. Enter a **Title.** Select which of the existing documents you would like to display and how these should be displayed. You have the option to display all existing documents, or to make a custom selection.
7. Click **Add Documents.**
8. When you are finished editing, click **Publish**. The selected documents will now be displayed on your main project page.

![A short sequence adding a Documents content block to a project page: Add block, choosing Documents, and the block appearing with a title.](https://engage.knowledge.civ.io/storage/s2Jjy1N9n8HeGzRR23hyloHUczsTXJjE9qls2pOG.gif)

*Note: Only published files will be publicly visible.*

Edit a document
---------------

To edit an existing document:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu, under **Content**, click **Documents**. This displays all the documents that already exist for this project.
4. Select the document you want to edit. Click on the **ellipsis icon** at the end of the row to show more options. Click **Edit**.
5. Alternatively, you can click on the document you want to edit, then click the **Edit** tab.
6. Update the description, and replace the file as required.
7. When you're finished editing, click **Publish**.

![The documents list with a row's ellipsis menu open, tracing the Edit option.](https://engage.knowledge.civ.io/storage/Pw4Q14LSLXPxyAIfXd3OdrIpcCPkAX2alMaYCe9n.png)

Unpublish a document
--------------------

You can unpublish individual documents from a project without affecting the other content. The document will be automatically removed from anywhere it's current displayed or linked to.

To unpublish a file:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu, under **Content**, click **Documents**. This displays all the documents that already exist for this project.
4. Click on the document you want to unpublish. Select the **Edit** tab.
5. At the top right of the screen, are your **Publish** options. From the dropdown menu, select **Unpublished**.
6. Your document is now Unpublished.

![The Publish options dropdown on a document's edit screen, tracing the Unpublished option.](https://engage.knowledge.civ.io/storage/yg3DSSs6cmCO9sbRYwdZPEzNGkAx0Cv4beSWKEUZ.png)

Delete a document
-----------------

You can delete a document from a project if it's no longer needed, or was created by mistake. This permanently removes the document and cannot be undone. Proceed with caution!

*Note: you may not have delete permissions as part of your role. If you have any questions about your permissions, contact your Civio Engage administrator.*

To delete a file:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu, under **Content**, click **Documents**. This shows all the documents that already exist for this project.
4. Select a document you want to delete. Click on the **ellipsis icon** at the end of the row to show more options. Click **Delete**.
5. You'll be prompted with a warning to confirm the action. Click **Yes, Delete this file.**
6. Your document is now deleted.

![The confirmation warning shown before a document is permanently deleted, tracing the final confirm button.](https://engage.knowledge.civ.io/storage/zXaMn9lBF3xmgHZTYAIzFgTd426lIAT2ejPAAsVf.png)

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