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4. Create and edit project events

 Create and edit project events
==============================

Updated 1 week ago · 5 min read

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Events are an important aspect of successful community engagement projects. Civio Engage has a dedicated section to create and manage events for your project.

To create an event for your project
-----------------------------------

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu under **Content**, click **Events**. This shows all the events for this project.
4. To create an event, click the round **+** button at the top right of the screen.
5. Add an event **Title.**
6. Add a **Summary** of your event.
7. In the **Body** use the Rich Content editor to add rich text. Click **Add block** to add other kinds of content such as Updates, Polls, Hotspots, Forms or Documents. For more information about the text editor, see [How to use the Rich Content editor](/articles/9180044670223-How-to-use-the-Rich-Content-editor). For more information about content blocks see [How to use content blocks and groups](/articles/9179124696591-How-to-use-content-blocks-and-groups).
8. Select an event image in the **Add a primary image** box (this is optional).
9. Optionally, set a maximum number of attendees in **Max no of attendees**. Leave it empty for unlimited registrations.
10. **Allow registration**: use this checkbox to control whether users can register for your event online.

    - When **enabled** (default): Users can register online, and you can set maximum attendee limits
    - When **disabled**: The **Register** button is hidden from users, promoting walk-ins instead. The **Max no of attendees** field is hidden. The **Registrations** tab stays available to administrators, and simply shows no registrations.
11. Set a **Start date** and **End date** for the event by typing the dates into the fields, or click the **calendar icon** and pick a date from the calendar. Both are required.
12. Add a **Location name**, and enter the **Location coordinates**. *Note: Location coordinates can be found via Google Maps. Go to the location on Google Maps, right-click the place or area on the map. This will open a pop-up window. You can find your latitude and longitude in decimal format. Enter this into the Location coordinates field.*
13. Optionally, turn on a **Table of contents** for the event. Open the **Table of contents** panel, click **Edit TOC** and choose which headings to include. This adds an "on this page" list of links to the top of the event.
14. Once you've finished editing, click **Publish**.

![The event creation form, showing the Title, Summary and rich-content Body fields a new event needs.](https://engage.knowledge.civ.io/storage/b4k8QMeTu777BxIgEfqRm9mtDMy8uIqLcUWGrVRg.png)

Where on your site are events displayed?
----------------------------------------

Creating an event automatically adds an **Events** tab to the public project menu. The tab appears as soon as the project has one event, including a draft, but the tab lists only published events, so a project whose only event is a draft shows an empty Events page.

![The public page of a project that has events, with the Events tab traced in the project tab menu alongside Summary, Participate, Updates and Timeline.](https://engage.knowledge.civ.io/storage/kvWtrKQXWYUIYa6KArtmWE5nmPvfNgV9DcUF1IAz.jpg)

To display an event on your main project page
---------------------------------------------

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. On the project page, click **Edit**.
4. Scroll to the bottom of the page, and click **Add block**.
5. From the dropdown, select **Events**.
6. An **Add Events** block will appear. Enter a **Title.** You have the option to display all existing events, or to make a custom selection, and you can choose how these should be displayed.
7. Click **Add Events** when you are ready.
8. When you are finished editing, click **Publish**. The selected events will now be displayed on your main project page.

![A short sequence showing an Events content block being added to a project page: Add block, choosing Events, and the block appearing with a title.](https://engage.knowledge.civ.io/storage/MDf8dlqkvp11PR66KK3bK3Gr4Nalqxo1dnB0BcPK.gif)

*Note: Only published events will be publicly visible.*

Editing events
--------------

To edit an existing event:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu under **Content**, click **Events**. This shows all the events that exist for this project.
4. Select an event. At the end of the row, click on the **ellipsis icon** to show more options. Click **Edit**.
5. Alternatively, click on the event you want to edit, then click the **Edit** tab.
6. When you're finished editing, click **Publish**.

![The events list with a row's ellipsis menu open, tracing the Edit option a user would click.](https://engage.knowledge.civ.io/storage/u4sUE3zb3UVpzt6OeHumFAGut2sDoKwAU7Jd6s1k.png)

Viewing Event Attendees
-----------------------

When users register for your events, you can view detailed attendee information including their profile details. You can also export registrations from the event's More... menu. For more on attendee details and exporting, see [View event registrations](/articles/9181302553615-View-event-registrations).

![An event's tab strip with the Registrations tab traced, where a manager reviews who has registered.](https://engage.knowledge.civ.io/storage/Rhd8HTpSWaM5g9VcJEeGlwNP2OxyWZ5uhoQbH0dl.png)

Unpublish an event
-------------------

You can unpublish individual events from a project without affecting the other content. The event will be automatically removed from anywhere it's current displayed or linked to.

To unpublish an event:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu, under **Content**, click **Events**. This shows all the events that already exist for this project.
4. Click on the event you want to unpublish. Click the **Edit** tab.
5. At the top right of the screen are your **Publish** options. Choose **Unpublish** from the dropdown menu.
6. Write a **Revision** message to record why you are making the change.
7. Click **Confirm**.

![The Publish options dropdown on an event's edit screen, tracing the Unpublish option.](https://engage.knowledge.civ.io/storage/nIVXqeAnCCdEMnVvUYws4ioamwMHwYOuLqSZm8w1.png)

Delete an event
---------------

Deleting an event from a project permanently removes the event and all its content and cannot be undone. Proceed with caution!

*Note: you may not have delete permissions as part of your role. If you have any questions about your permissions, contact your Civio Engage administrator.*

To delete an event:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu, under **Content**, click **Events**. This shows all the events that already exist for this project.
4. Select the event you want to delete. At the end of the row, click on the **ellipsis icon** to show more options. Click **Delete**.
5. You'll be prompted with a warning to confirm the action. Click **Yes, Delete this event.**
6. Your event is now deleted.

![The confirmation warning shown before an event is permanently deleted, tracing the final confirm button.](https://engage.knowledge.civ.io/storage/Ec57PLJNucYZwOblqzW3THD7aZy9Fuga58XOoQyV.png)

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