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4. Create and edit project events

 Create and edit project events
==============================

Updated 44 minutes ago · 5 min read

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Events are an important aspect of successful community engagement projects. Civio Engage has a dedicated section to create and manage events for your project.

To create an event for your project
-----------------------------------

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu under **Content**, click **Events**. This shows all the events for this project.
4. To create an event, click the round **+** button at the top right of the screen.
5. Add an event **Title.**
6. Add a **Summary** of your event.
7. In the **Body** use the Rich Content editor to add rich text. Click **Add block** to add other kinds of content such as Updates, Polls, Hotspots, Forms or Documents. For more information about the text editor, see [How to use the Rich Content editor](/articles/9180044670223-How-to-use-the-Rich-Content-editor). For more information about content blocks see [How to use content blocks and groups](/articles/9179124696591-How-to-use-content-blocks-and-groups).
8. Select an event image in the **Add a primary image** box (this is optional).
9. Optionally, set a maximum number of attendees in **Max no of attendees**. Leave it empty for unlimited RSVPs.
10. **Allow rsvp**: use this checkbox to control whether users can register for your event online.

    - When **enabled** (default): Users can RSVP online, and you can set maximum attendee limits
    - When **disabled**: The RSVP button is hidden from users, promoting walk-ins instead. The **Max no of attendees** field is hidden. The **Registrations** tab stays available to administrators, and simply shows no registrations.
11. Set a **Start date** and **End date** for the event by typing the dates into the fields, or click the **calendar icon** and pick a date from the calendar. Both are required.
12. Add a **Location name**, and enter the **Location coordinates**. *Note: Location coordinates can be found via Google Maps. Go to the location on Google Maps, right-click the place or area on the map. This will open a pop-up window. You can find your latitude and longitude in decimal format. Enter this into the Location coordinates field.*
13. Optionally, turn on a **Table of contents** for the event. Open the **Table of contents** panel, click **Edit TOC** and choose which headings to include. This adds an "on this page" list of links to the top of the event.
14. Once you've finished editing, click **Publish**.

![The event creation form, showing the Title, Summary and rich-content Body fields a new event needs.](https://engage.knowledge.civ.io/storage/b4k8QMeTu777BxIgEfqRm9mtDMy8uIqLcUWGrVRg.png)

Where on your site are events displayed?
----------------------------------------

Creating an event automatically adds an **Events** tab to the public project menu. The tab appears as soon as the project has one event, including a draft, but the tab lists only published events, so a project whose only event is a draft shows an empty Events page.

![The public page of a project that has events, with the Events tab traced in the project tab menu alongside Summary, Participate, Updates and Timeline.](https://engage.knowledge.civ.io/storage/kvWtrKQXWYUIYa6KArtmWE5nmPvfNgV9DcUF1IAz.jpg)

To display an event on your main project page
---------------------------------------------

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. On the project page, click **Edit**.
4. Scroll to the bottom of the page, and click **Add block**.
5. From the dropdown, select **Events**.
6. An **Add Events** block will appear. Enter a **Title.** You have the option to display all existing events, or to make a custom selection, and you can choose how these should be displayed.
7. Click **Add Events** when you are ready.
8. When you are finished editing, click **Publish**. The selected events will now be displayed on your main project page.

![A short sequence showing an Events content block being added to a project page: Add block, choosing Events, and the block appearing with a title.](https://engage.knowledge.civ.io/storage/MDf8dlqkvp11PR66KK3bK3Gr4Nalqxo1dnB0BcPK.gif)

*Note: Only published events will be publicly visible.*

Editing events
--------------

To edit an existing event:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu under **Content**, click **Events**. This shows all the events that exist for this project.
4. Select an event. At the end of the row, click on the **ellipsis icon** to show more options. Click **Edit**.
5. Alternatively, click on the event you want to edit, then click the **Edit** tab.
6. When you're finished editing, click **Publish**.

![The events list with a row's ellipsis menu open, tracing the Edit option a user would click.](https://engage.knowledge.civ.io/storage/u4sUE3zb3UVpzt6OeHumFAGut2sDoKwAU7Jd6s1k.png)

Viewing Event Attendees
-----------------------

When users RSVP to your events, you can view detailed attendee information including their profile details. For more on attendee details, see [View event registrations](/articles/9181302553615-View-event-registrations).

![An event's tab strip with the Registrations tab traced, where a manager reviews who has RSVP'd.](https://engage.knowledge.civ.io/storage/Rhd8HTpSWaM5g9VcJEeGlwNP2OxyWZ5uhoQbH0dl.png)

Unpublish an event
-------------------

You can unpublish individual events from a project without affecting the other content. The event will be automatically removed from anywhere it's current displayed or linked to.

To unpublish an event:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu, under **Content**, click **Events**. This shows all the events that already exist for this project.
4. Click on the event you want to unpublish. Click the **Edit** tab.
5. At the top right of the screen are your **Publish** options. Choose **Unpublish** from the dropdown menu.
6. Write a **Revision** message to record why you are making the change.
7. Click **Confirm**.

![The Publish options dropdown on an event's edit screen, tracing the Unpublish option.](https://engage.knowledge.civ.io/storage/nIVXqeAnCCdEMnVvUYws4ioamwMHwYOuLqSZm8w1.png)

Delete an event
---------------

Deleting an event from a project permanently removes the event and all its content and cannot be undone. Proceed with caution!

*Note: you may not have delete permissions as part of your role. If you have any questions about your permissions, contact your Civio Engage administrator.*

To delete an event:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu, under **Content**, click **Events**. This shows all the events that already exist for this project.
4. Select the event you want to delete. At the end of the row, click on the **ellipsis icon** to show more options. Click **Delete**.
5. You'll be prompted with a warning to confirm the action. Click **Yes, Delete this event.**
6. Your event is now deleted.

![The confirmation warning shown before an event is permanently deleted, tracing the final confirm button.](https://engage.knowledge.civ.io/storage/Ec57PLJNucYZwOblqzW3THD7aZy9Fuga58XOoQyV.png)

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