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Create and edit project events
==============================

Updated 2 months ago

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   Events are an important aspect of successful community engagement projects. Civio Engage has a dedicated section to create and manage events for your project.

To create an event for your project
-----------------------------------

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu under **Content**, click **Events**. This shows all the events for this project.
4. To create an event, click on the **+** icon located on the right hand side of the screen.
5. Add an event **Title.**
6. Add a **Summary** of your event.
7. In the **Body** use the Rich Content editor to add rich text. Click **Add block** to add other kinds of content such as Updates, Polls, Hotspots, Forms or Documents. For more information about the text editor, see [How to use the Rich Content editor](/articles/9180044670223-How-to-use-the-Rich-Content-editor). For more information about content blocks see [How to use content blocks and groups](/articles/9179124696591-How-to-use-content-blocks-and-groups).
8. Select an event image in the **Add a primary image** box (this is optional).
9. Optionally, set a maximum number of registrations (**Max no of registrations**) for the event.
10. **Allow RSVP** - Use this checkbox to control whether users can register for your event online.

    - When **enabled** (default): Users can RSVP online, and you can set maximum attendee limits
    - When **disabled**: The RSVP button is hidden from users, promoting walk-ins instead. The "Max no of registrations" field and "Registrations" tab will not be displayed.
11. Set a **Start Date** and **End Date** for the event by typing the dates into the fields, or click the **calendar icon** and pick a date from the calendar.
12. Add a **Location name**, and enter the **Location coordinates**. *Note: Location coordinates can be found via Google Maps. Go to the location on Google Maps, right-click the place or area on the map. This will open a pop-up window. You can find your latitude and longitude in decimal format. Enter this into the Location coordinates field.*
13. Once you've finished editing, click **Publish**.

Where on your site are events displayed?
----------------------------------------

Creating and publishing an event will automatically trigger the creation of an 'Events' tab in the public project menu.

![image (12).png](/storage/articles/9181131229199.png)

To display an event on your main project page
---------------------------------------------

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. On the project page, click **Edit**.
4. Scroll to the bottom of the page, and click **Add block**.
5. From the dropdown, select **Events**.
6. An **Add Events** block will appear. Enter a **Title.** You have the option to display all existing events, or to make a custom selection, and you can choose how these should be displayed.
7. Click **Add Events** when you are ready.
8. When you are finished editing, click **Publish**. The selected events will now be displayed on your main project page.

*Note: Only published events will be publicly visible.*

Editing events
--------------

To edit an existing event:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu under **Content**, click **Events**. This shows all the events that exist for this project.
4. Select an event. At the end of the row, click on the **ellipsis icon** to show more options. Click **Edit**.
5. Alternatively, click on the event you want to edit, then click the **Edit** tab.
6. When you're finished editing, click **Publish**.

Viewing Event Attendees
-----------------------

When users RSVP to your events, you can view detailed attendee information including their profile details. [Read more about viewing event registrations here](/articles/9181302553615-View-event-registrations).

Unpublish an event
-------------------

You can unpublish individual events from a project without affecting the other content. The event will be automatically removed from anywhere it's current displayed or linked to.

To unpublish an event:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu, under **Content**, click **Events**. This shows all the events that already exist for this project.
4. Click on the event you want to unpublish. Click the **Edit** tab.
5. At the top right of the screen are your **Publish** options. Choose **Unpublish** from the dropdown menu.
6. Write a **Revision** message to record why you are making the change.
7. Click **Confirm**.

Delete an event
---------------

Deleting an event from a project permanently removes the event and all its content and cannot be undone. Proceed with caution!

*Note: you may not have delete permissions as part of your role. If you have any questions about your permissions, contact your Civio Engage administrator.*

To delete an event:

1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects.
2. Click on a **Title** to open a project.
3. In the project sub-menu, under **Content**, click **Events**. This shows all the events that already exist for this project.
4. Select the event you want to delete. At the end of the row, click on the **ellipsis icon** to show more options. Click **Delete**.
5. You'll be prompted with a warning to confirm the action. Click **Yes, Delete this event.**
6. Your event is now deleted.

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