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Manage your project participation tools Manage your project participation tools ======================================= Updated 7 hours ago · 4 min read Search Search Find your project participation tools ------------------------------------- Participation tools can be added to a project to encourage participants to engage and collaborate on projects. To view the participation tools available on Civio Engage: 1. In the left-hand menu bar, click **Projects**. This displays a list of all existing projects that you have access to. 2. Click on a project to open it. 3. In the project sub-menu, under **Participation**, see an overview of the participation tools available via Civio Engage. ![A project's sub-menu, with the participation tools listed under Participation](https://engage.knowledge.civ.io/storage/0SSLxJloe9fAWtVmmfQIt3P3jy9a3BtvwtTH46w5.png) Available participation tools ----------------------------- Here is an overview of participation tools available: ![A project's sub-menu, with the participation tools listed under Participation](https://engage.knowledge.civ.io/storage/eYFrgtt1eYpllOgoYpuCG5lmaDu6Uhp1Ex6KMexU.png) ​[Surveys](/articles/9182830898191-Create-and-edit-a-survey)​Generate simple or complex survey forms to gather qualitative and quantitative data quickly and easily​[Polls](/articles/9184031782799-Create-and-edit-poll)A poll is a simple and direct way to ask people for their opinions about an issue or ideas[​Idea boards​](/articles/9184062005007-Create-and-edit-an-idea-board)An idea board is a consultation tool that allow people to share their idea about a specific topic (*board*).[Map feedback](/articles/10028992146575-Create-and-edit-a-map-feedback)A map feedback tool allows the community add feedback to a project by pinning their comments on specific locations on a map.Click [here](https://knowledge.district.au/hc/en-us/articles/9182347888399) for more information on when to best use what tool.​[Q&A boards](/articles/12347854585743-Create-and-edit-a-Q-A-board)​A Q&A board is a participation tool that allows community members to ask questions and receive official answers.​[Budgets](/articles/14158973375759-Getting-started-with-Budgets)​A Budgets tool allows community members to allocate a budget across proposals to decide how funds should be spent.Adding a participation tool to your project ------------------------------------------- Refer to the following pages for learning how to add these participation tools to your project: - ​[Surveys](/articles/9182830898191-Create-and-edit-a-survey)​ - ​[Polls](/articles/9184031782799-Create-and-edit-poll)​ - [​Idea boards​](/articles/9184062005007-Create-and-edit-an-idea-board) - [Map feedback](/articles/10028992146575-Create-and-edit-a-map-feedback) Unpublish a participation tool ------------------------------ Note: *This process can be followed for any participation tool.* You can unpublish individual participation tools from a project without affecting the other content. The tool will be automatically removed from anywhere it is currently displayed or linked to. To unpublish a participation tool: 1. Navigate to an existing project. 2. In the project sub-menu, under **Participation**, click on the type of participation tool you'd like to unpublish. This will display all the participation tools of that type that already exist for this project. 3. On the tool you want to unpublish, click on the **ellipsis** at the end of the row. 4. Select **Edit.** 5. At the top right of the screen, click the chevron beside **Publish** and choose **Unpublish**. 6. Add a revision message to record why you are making the change, then click **Confirm**. ![Unpublishing a participation tool: opening its menu, choosing Edit, setting the status to Unpublished, and the confirmation step.](https://engage.knowledge.civ.io/storage/HWw7qRLlbO2FxGZIRDrsgXOSMjKYfNpzN58BbC6n.gif) Delete a participation tool --------------------------- Note: *This process can be followed for any participation tool.* You can delete a participation tool from a project if it is no longer needed, or was created by mistake. This permanently removes the tool and all its content and cannot be undone. Proceed with caution! *Note: you may not have delete permissions as part of your role. If you have any questions about your permissions, contact your Civio Engage administrator.* To delete a participation tool: 1. Navigate to an existing project. 2. In the project sub-menu, under **Participation**, click on the type of participation tool you'd like to delete. This shows all the participation tools of that type that already exist for this project. 3. On the tool you want to delete, click on the **ellipsis** at the end of the row. 4. Select **Delete**. 5. You'll be prompted with a warning to confirm the action. Click **Yes, Delete this \[Poll\].** 6. Your participation tool is now deleted. ![Deleting a participation tool: opening its menu, choosing Delete, and the confirmation warning](https://engage.knowledge.civ.io/storage/t199ozAOSKBIr7ZModvfbevhAcBXQwMGSREVI6gW.gif) Close submissions for a participation tool ------------------------------------------ Note: *This process can be followed for any participation tool.* You can close a participation tool to new submissions without affecting other content. Existing submissions stay where they are and stay accessible. To close submissions for a participation tool: 1. Navigate to an existing project. 2. In the project sub-menu, under **Participation**, click on the type of participation tool you'd like to close submissions for. This shows all the participation tools of that type that already exist for this project. 3. On the tool you want to close submissions for, click on the **ellipsis** at the end of the row. 4. Select **Edit**. 5. In the settings panel on the right of the **Edit** tab, set the **End date** to the current date and time, or to a future date and time when you want submissions to end. 6. Save the change with the publishing buttons at the top right of the screen. On a published tool the primary button reads **Publish**. Clicking it opens a **Save content** window: add a revision message to record why you are making the change, then click **Confirm**. The other button, **New draft**, does not unpublish the tool. It saves your change as a draft revision and leaves the published version live until you publish it. ![The settings panel on a published participation tool, running from Url alias at the top to Card call to action text at the foot, with the End date field and its help text Date submissions will close traced second from the bottom, directly under Confirmation message.](https://engage.knowledge.civ.io/storage/Th8tHKksfS44mGNIYeOz0YU9xmZDRLorM1LE1ep7.png) After setting the end date, the participation tool will no longer accept new submissions as per the specified date and time. Was this article helpful? ------------------------- Your feedback helps us prioritise what to rewrite. Yes No [ Back to Participation tools ](/articles?category=13) On this page ### Still need help? Raise a request in the support portal and track it to resolution. 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